The CVHS Running Club functions as the booster organization that supports the CV Cross Country team. As our team grows, this group of parents support the administrative goals of our program, allowing coaches more time to invest in coaching the athletes. Simply put, the CV Cross Country team would not be able to provide the high level of programming that it does without the investment of these parent boosters.
It was so nice to see so many new and familiar faces last night during the parents' meeting. We are so excited to start another cross country season. For those of you who couldn’t make the parents meeting last night, please find the attached electronic version of the 'general itinerary' for the Woodbridge Invitational in Corona, CA. You will note the links to the hotel where the kids and coaches will be staying, the location of the meet, and the information about the Woodbridge Invitational. For those parents and/or siblings that wish to attend the meet, they can follow the bus or meet them there. We also reserved a block of rooms at the same hotel where the coaches and athletes will be staying at a special rate that you may reserve using a link that will be provided by Friday of this week. Since we couldn’t cover everything in last night's meeting, I've included some additional information:
TRAVEL: (5-1/2 hours from CVHS to Hotel)
The athletes and coaches will be taking a charter bus/motor coach with an onboard restroom and under-bus storage for luggage. We will have the same driver for the entire trip and we are providing him/her a hotel room and gratuity per the contract. There are tentative times for leaving and returning to the school which were included on the attached itinerary, however, these may fluctuate and will be communicated if any changes are made.
HOTEL/ACCOMMODATIONS: SpringHill Suites Corona, CA - Book by 9/1/17 for Special Rate
This is an all-suite hotel with rooms that have a pull-out sleeper sofa. The King Studio can accommodate up to 3 people and the Double Studio can accommodate up to 5 people. For those parents who want to attend the meet and stay at the hotel, our special rate is: King Room=$109/night + tax and Double Room=$123/night + tax. This rate also includes a complimentary breakfast and parking. I encourage you to check out the amenities on the hotel's website.
Incidentals: The booster club will be paying for the bus driver, coaches, and athletes' rooms with a check. Therefore, your athlete won't be able to charge anything to his or her room. Please note, there won't be anything in the mini-fridges in the room to help prevent this from happening. In addition, there is a way to get a paid version of the internet through the tv in each room...however, we will be informing the kids in advance not to use this feature.
The male coaches will be sharing a room, our female coach will have her own room and the athletes will be able to request who they'd like to room with. The coaches have been able to meet most requests and may have to modify choices based on occupancy limitations, etc. The coaches will also be going over the rules with the kids about not leaving the hotel on their own or leaving their rooms at night once they are checked in for the night. If there are any concerns when it comes to this part of the trip, please contact Mr. Applebach.
We have a few athletes that have dietary restrictions and we will do our best to accommodate them. Please don't hesitate to reach out to me and let me know if your child has any specific allergies that we need to be aware of so we can coordinate information and possible storage of food items. I'll be happy to work with you to make sure your child is well fed and enjoys this weekend as well. I've been in contact with a couple of the restaurants that we will probably be ordering food from and will communicate the menu once we make our final decision.
As mentioned on the itinerary, we have a meeting room reserved at the hotel to serve dinner for our athletes and coaches. The space is not very large and won't be able to accommodate additional parents and siblings that come to the meet.
Once everyone gets checked in and settle, the team and coaches will be traveling to the meet on Friday afternoon so the kids can get familiar with the course before their run on Saturday. We are still considering some options for the possibility of going somewhere fun before the meet if there is enough time.
If your child needs to take medication during this trip, please follow the same guidelines as a field trip. If your child has an inhaler and already has permission with the school to carry one, they can have it with them. If you have specific questions, please address these to Mr. Applebach.
PAYMENT/COST: DUE BY 9/1/17
The cost is $150/athlete. This covers 5 meals, transportation, hotel, meet entrance fee, coaches costs and bus driver. You may pay $50 now to hold your spot but will have to pay the remaining balance by 9/1/17.
Payment to Booster Club:
If you do not wish to use a tax credit to pay for the trip, please make your check out to CVHS Running Club. You can turn this into Coach Applebach and he will make sure we receive it. Please include your athletes name and your contact information so we can provide you with a confirmation that payment was received. If you need to pay with cash, please contact me to make other arrangements. (The booster club cannot accept credit cards.)
Tax Credit: (tax credit payments are non-refundable)
If you are paying with a tax credit, please make sure to send us a copy of the receipt. In addition, please make sure you write the dollar amount next to 'cross country' on the tax credit form along with 'Woodbridge' in the description. If you'd like to pay with tax credit online, you can do so by going to Campo Verde's website and click on the 'Parent Zone', then 'Tax Credit Donation' and finally 'Tax Credit Form--Secondary Schools'. You can also pay in person at the school's Bookstore, however, they can only accept cash or check.
If there are any other questions that I didn't address or if you have any concerns, please don't hesitate to contact me. I can be reached at: email@example.com or 602-741-0568.
We are very excited to be able to attend the Woodbridge Invitational meet this year! The kids have such an amazing time and it will probably be one of their favorite high school memories.
Volunteer: It takes many volunteers to support our teams and make our events run smoothly, and we ask our families to sign up to help with events. We are looking for volunteers to provide post-workout protein recovery drinks (chocolate milk!) on Mondays, and to host pasta parties. If you have ideas on other ways to support the team, please let us know and we will support you in whatever way we can!
For questions and more information, please feel free to contact any one of our Campo Cross Country Boosters Board Members: